Introduction
We take our duty to protect personal information and confidentiality very seriously and we are committed to comply with all relevant legislation and to take all reasonable measures to ensure the confidentiality and security of personal data for which we are responsible, whether computerised or on paper.
We gather and use certain information you provide, in order to deliver products or services and enable functionality. This is gathered when you submit information to us.
We also collect information to better understand how visitors use this website to present timely and relevant information to them. This is done through the use of cookies.
Key details of the Privacy Policy
The website privacy policy describes how nhsimas.nhs.uk makes use of the information you give the company when you use this website.
If you are asked to provide information when using this website, it will only be used in the ways described in this privacy policy.
This policy is updated from time to time to reflect any changes. The latest version is published on this page. This website privacy policy was updated on: 20/10/2021.
If you have any questions about this policy, please email nhs.imas@nhs.net.
What information is being collected through personal submission and how do we collect that
When you submit a contact form on this website, we collect the information you provide (such as your name, email address, and message). This information is used only to respond to your enquiry and is not stored longer than necessary. Form submissions are stored temporarily for up to 30 days to ensure they are processed. After this, the data is deleted. Emails may be retained until your enquiry has been resolved. In some cases, a third party may be used to process any requests for information.
What information is being collected through cookies and how we use them
We use cookies for our analytics procedure, which is classed as observed data, to track demographics and movements through our site online. Please see our cookie policy page for more information on cookies and how we use them.
Who is collecting this information and who is your information being shared with?
We, NHS IMAS as the data controller, are collecting this information with your consent and will only share your information within NHS IMAS and those involved from the Health Informatics Service who are our Data Processor and are involved in the maintenance of the system.
This website is operated on behalf of NHS IMAS by The Health Informatics Service (THIS). THIS is hosted by Calderdale and Huddersfield NHS Foundation Trust (CHFT) and as such adheres to CHFT's Information Security Policy, in addition to other policies and standards for the protection of information. This website is therefore subject to those strict safeguards.
There are several facilities within this website which allow you to type in information and send it to NHS IMAS, THIS or their associated NHS departments. You should be aware that such transmissions are not always subject to encryption and could, in theory, be intercepted and read by someone. Therefore you may wish to avoid including information which you consider private. Any information you supply to NHS IMAS via this website will be handled in accordance with NHS IMAS' mechanisms for data protection. It may be passed to departments or officers within NHS IMAS in order that your request or comment be dealt with.
Why is this information being collected and how will your information be used?
Your information will only be used to process your request and contact you back if the situation warrants a response.
Links from our site
Our website may contain links to other websites.
Please note that we have no control of websites outside the nhsimas.nhs.uk domain. If you provide information to a website to which we link, we are not responsible for its data protection and privacy.
Always be wary when submitting data to websites. Read the websites data protection and privacy policies fully.